#505.30 Public Gifts to the School

SERIES 500
STUDENT PERSONNEL

#505.30-PUBLIC GIFTS TO THE SCHOOL

Gifts which may serve to enhance and extend the work of the schools may be received by the District. It shall be the general policy of the District to direct those who desire to make contributions to consider equipment or services that are not likely to be acquired from public fund expenditures.

1. Equipment contributed to the schools becomes the property of the District and is subject to the same controls and regulations that govern the use of other school-owned property.

2. Contributions of equipment or services that may involve major costs for installation or maintenance, or initial or continuing financial commitments from school funds shall be presented by the Superintendent's office for Board consideration and approval.

3. Because of differences in economic resources available to the various schools, and for other reasons, the purchase of equipment on a matching fund basis (part of cost provided by an individual or organization and part by the Board of Education from public funds) shall not be encouraged.

4. Individuals or organizations desiring to contribute supplies or equipment will counsel with school officials regarding the acceptability of such contributions in advance of the solicitation of funds or by making budgetary appropriations.

5. A list of supplies and equipment contributed primarily for school use shall be reported to the Board by the Superintendent's office at least annually.

Gifts made to the schools become the property of the Board. Their use shall be regulated by the individual school under the direction of the Board.

1. Cooperative planning of teachers, administrators, and Parent Organization (PO) representatives shall be the accepted method in determining what gifts shall be made. It shall be understood that final determination of the acceptability of gift shall be made by the Board. This favorable action should be requested before the money is raised for the gift. Such items as books, clothing, health items, necessary educational materials for needy children, food for needy children, miscellaneous items of small cost, and recreational items do not need prior Board approval.

2. It should be understood that it is the responsibility of the Board to spend money raised through school taxes to purchase necessary and needed equipment for the schools, but if money is not available, the PO should be free to choose items to be acquired and donated to the schools with the approval of the Board.

To guide the PO in determining desirable gifts to the schools, it is suggested that priority lists or lists of needed and desirable equipment, supplies, or services be kept by all PO units.

3. The fact that a PO unit has given a certain gift to one school does not preclude the purchase of such equipment, supplies, or services for other schools by the Board.

Approved:
Reviewed:	April 21, 2003
Revised:

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