1001.60 Examination of District Public Records
Members of the public may view non-confidential district public records at the district administration offices during regular business hours (8:00 a.m. – 4:30 p.m., Monday through Friday, except for holidays and recesses).
Persons wishing to view the district’s public records are encouraged to contact the board secretary and make arrangements for the viewing of said documents. The board secretary shall make arrangements for the viewing the records as soon as practicable, depending on the nature of the request, the accessibility of requested documents, and any need for review to ensure appropriate confidentiality.
Persons may request copies of district public records by telephone or in writing, including electronically.
The district shall make every reasonable effort to provide the requested public record at no cost other than copying costs if the record takes less than thirty minutes to produce.
The district shall charge persons requesting copies of public records a fee of 15 cents per sheet and, if the request requires more than 30 minutes of employee time to prepare, the cost of the relevant employee’s time for preparing the records. The district may charge persons requesting compilation of public information a reasonable fee for the employee time needed to compile the requested information. Costs for legal services shall only be utilized for the redaction or review of legally protected confidential information. The district shall communicate the fee to the requester upon receipt of the request. The requester may contest the reasonableness of the expenses.
The district shall only bear the cost of printing of materials for the public when the materials are needed for a district-sponsored event. The district may require pre-payment of the costs for records prior to compiling, copying, and/or sending the requested records.
Pursuant to Iowa law, the board has determined certain records shall remain confidential and not be subject to public records requests as their disclosure could jeopardize the safety of persons or property. These records and include, but are not limited to, the following:
- Security procedures
- Emergency preparedness procedures
- Evacuation procedures
- Security codes and passwords
- Non-directory student information
- Personal personnel records
The board secretary shall maintain accurate and current district records and shall respond in a timely manner to requests for viewing and/or receiving public district information.
Legal Reference:
Iowa Code §§ 21.4; 22; 291.6
1980 Op. Att’y Gen. 88.
1972 Op. Att’y Gen. 158.
1968 Op. Att’y Gen. 656.
Cross Reference:
204.12 Minutes of Meetings
400.30 Employee Records
506.01 Student Records Access
805.10 School District Records
805.30 Student Records
Reviewed:
October 6, 2003
April 21, 2008
January 20, 2014
March 20, 2017
July 17, 2017
February 17, 2022
June 16, 2022
Revised:
October 6, 2003
April 21, 2008
January 20, 2014
March 20, 2017
March 21, 2022
July 25, 2022