Board meetings shall be open to the public, unless a closed session is provided for by law. The board may enter into a closed session for any reason permitted by law.

The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice with the full text of the Iowa Code citation reference stated on the agenda.  No other matters may be discussed in the closed session. The motion for a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting.  If all members of the board are present, they may go into closed session upon the request of two-thirds of the members. If any members are absent, all members present must vote in favor of closing the session.

No voting will take place in the closed session. Final action on matters discussed in the closed session will be taken in an open meeting.

The board has complete discretion as to whom may be present at a closed session.  The board has discretion to nominate the board secretary or any board member to serve as recording secretary for the closed session.

Closed sessions will be recorded and have detailed minutes kept by the board secretary. The minutes and recording will restate the motion made in the open meeting, the roll call vote, the members present, and the time the closed session began and ended.  The recordings and the written minutes will be kept for one year from the date of the meeting.  Real estate related minutes and recordings will be made public after the real estate transaction is completed.

The detailed minutes recording will be sealed and will not be public records open to public inspection.  The minutes recording will only be available to board members or opened upon court or administrative order in an action to enforce the requirements of the open meetings law.

Board members and any persons attending a closed session are duty bound not to disclose any details of the discussion held.

Legal Reference
Iowa Code §§ 21; 22.7; 279.24.

Cross Reference:
204.10 Regular Meetings
204.20 Special Meetings
204.31 Exempt Meetings
204.60 Notice of Meetings
204.90 Agenda Preparation

Adopted:
January 5, 1987

Reviewed:
March 10, 2003
December 10, 2008
March 24, 2014
May 20, 2019
October, 21, 2021

Revised:
January 19, 2009
May 20, 2019
November 16, 2021