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204.31 Exempt Meetings

Board meetings at which a quorum is not present, or gatherings of the board for purely ministerial or social purposes when there is no discussion of policy or no intent to avoid the purposes of the open meetings law, are exempt from the open meetings law requirements.  Since gatherings of this type are exempt from the open meetings requirements, they can be held without public notice, be separate from an open meeting, be held without recording the gathering or taking minutes, and be held without a vote or motion.

The board may also hold an exempt session for the following reasons, or as may be otherwise authorized by law:

  1. Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliberative process of arbitration;
  2. To discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law;
  3. To conduct a private hearing relating to the recommended termination of a teacher’s contract.  The private hearing however, in the teacher’s contract termination will be recorded verbatim by a court reporter; and
  4. To conduct a private hearing relating to the termination of a probationary administrator’s contract or to review the proposed decision of the administrative law judge regarding the termination of an administrator’s contract.

Meetings exempt from the Open Meetings law are separate, standalone meetings of the board.  For this reason, exempt meetings shall not take place within an open meeting, but may be placed before or after an open meeting provided that the open meeting has not yet convened and/or has adjourned.

Legal Reference:
Iowa Code §§ 20.17; 21; 22.7; 279.15, .16.

Cross Reference:
204.10 Regular Meetings
204.20 Special Meetings
204.30 Closed Session
204.60 Notice of Meetings

Adopted:
November 16, 2021