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400.13 Staff Technology Use

Computers are a powerful and valuable education and research tool and, as such, are an important part of the instructional program. In addition, the District depends upon computers as an integral part of administering and managing the District’s resources, including the compilation of data and record keeping for personnel, students, finances, supplies and materials. This policy outlines the Board’s expectations in regard to these different aspects of the District’s computer resources. Employees must conduct themselves in a manner that does not disrupt from or disrupt the educational process and failure to do so will result in discipline, up to and including, discharge.

General Provisions

The Superintendent/designee is responsible for designating the Director of Technology who will oversee the use of District computer resources. The Director of Technology will prepare in-service programs for the training and development of District staff in computer skills, appropriate use of computers and for the incorporation of computer use in subject areas.

The Superintendent/designee, working with appropriate staff, shall establish regulations governing the use and security of the District’s computer resources. The District will make every reasonable effort to maintain the security of the system. All users of the District’s computer resources, including students, staff and volunteers, shall comply with this policy and regulation, as well as others impacting the use of District equipment and facilities. Failure to comply may result in disciplinary action, up to and including discharge, as well as suspension and/or revocation of computer access privileges.

Usage of the District’s computer resources is a privilege, not a right, and that use entails responsibility. All information on the District’s computer system is considered a public record. Whether there is an exception to keep some narrow, specific content within the information confidential is determined on a case by case basis. Therefore, users of the District’s computer network must not expect, nor does the District guarantee, privacy for e-mail or use of the District’s computer network including web sites visited. The District reserves the right to access and view any material stored on District equipment or any material used in conjunction with the District’s computer network.

The Superintendent/designee, working with the appropriate staff, shall establish procedures governing management of computer records in order to exercise appropriate control over computer records, including financial, personnel and student information. The procedures will address:

  • passwords,
  • system administration,
  • separation of duties,
  • remote access,
  • data back-up (including archiving of e-mail),
  • record retention, and
  • disaster recovery plans.

Social Networking or Other External Web Sites

For purposes of this policy any web site, other than the District web site or District sanctioned web sites, are considered external web sites. Employees shall not post confidential or proprietary information, including photographic images, about the District, its employees, students, agents or others on any external web site without consent of the Superintendent/designee. The employee shall adhere to all applicable privacy and confidentiality policies adopted by the District when on external web sites. Employees shall not use the District logos, images, iconography, etc. on external web sites. Employees shall not use District time or property on external sites that are not in direct-relation to the employee’s job except for appropriate incidental use. Employees, students and volunteers need to realize that the Internet is not a closed system and anything posted on an external site may be viewed by others, all over the world. Employees, students and volunteers who don’t want school administrators to know their personal information, should refrain from exposing it on the Internet.

Employees should not connect with students via external web sites or on social media without consent of the Superintendent/designee. Employees, who would like to use social media, including, but not limited to Twitter, Facebook, and/or Tumbler, for District sanctioned activities, should contact the Superintendent/designee.

Employees should reference the administrative rules for contacting students using any form of electronic communication.

It is the responsibility of the Superintendent/designee to develop administrative regulations implementing this policy.

Legal Reference:
Iowa Code § 279.8 (2011).
281 I.A.C. 13.35, .26

Cross Reference:
302.30 Administrator Code of Ethics
402.13 Harassment
403.30 Dismissal-Certified
405.40 Dismissal-Classified
605.00 Selection of Instructional Materials

September 19, 2011

August 20, 2012
July 21, 2014
November 20, 2019

August 20, 2012
July 21, 2014
November 20, 2019

R.R 1 – 400.13
Staff Technology Use

The following rules and regulations govern the use of the District’s computer network system, employee access to the Internet, and management of computerized records:

  • Employees will be issued a District e-mail account. Passwords must be changed periodically.
  • Each individual in whose name an access account is issued is responsible at all times for its proper use.
  • Employees are expected to review their e-mail regularly throughout the day, and shall reply promptly to inquiries with information that the employee can reasonably be expected to provide. Generally, within two school days after receiving the email.
  • Communications with parents and/or students shall be made using a District computer or District account unless in the case of an emergency, and should be saved and the District will archive the e-mail records according to procedures developed by the Director of Technology.
  • Employees may access the Internet for education-related and/or work-related activities and incidental appropriate personal use.
  • Use of the District computers, school e-mail addresses and e-mail accounts are public records. Employees cannot have an expectation of privacy in the use of the District’s computers, school e-mail addresses and/or e-mail accounts. Similarly, Twitter accounts set up by a teacher or coach for the purpose of communicating with students are not considered confidential.
  • Use of computer resources in ways that violate the acceptable use and conduct regulation, outlined below, will be subject to discipline, up to and including discharge.
  • Use of the District’s computer network is a privilege, not a right. Inappropriate use may result in the suspension or revocation of that privilege.
  • Off-site access to the District computer network will be determined by the Superintendent/designee in conjunction with appropriate personnel.
  • All network users are expected to abide by the generally accepted rules of network etiquette. This includes being polite and using only appropriate language. Abusive language, vulgarities and swear words are all inappropriate. Staff members will communicate professionally and appropriately.
  • Network users identifying a security problem on the District’s network must notify appropriate staff. Any network user identified as a security risk or having a history of violations of District computer use guidelines may be denied access to the District’s network.

Prohibited Activity and Uses
The following is a list of prohibited activity for all employees concerning use of the District’s computer network. Any violation of these prohibitions may result in discipline, up to and including discharge, or other appropriate penalty, including suspension or revocation of a user’s access to the network.

  • Using the network for commercial activity, including advertising, or personal gain.
  • Infringing on any copyrights or other intellectual property rights, including copying, installing, receiving, transmitting or making available any copyrighted software on the District computer network. See Policy 605.70, Technology Use by Students.
  • Disobeying the law and encouraging students to disobey the law when accessing websites on the Internet. If the site requires student to be 18 years of age or over, adult permission will be required.
  • Using the network to receive, transmit or make available to others obscene, offensive, or sexually explicit material
  • Using the network to receive, transmit or make available to others messages that are racist, sexist, and abusive or harassing to others.
  • Use of another’s account or password without expressed permission.
  • Attempting to read, delete, copy or modify the electronic mail (e-mail) of other system users without express permission.
  • Forging or attempting to forge e-mail messages.
  • Engaging in vandalism. Vandalism is defined as any malicious attempt to harm or destroy District equipment or materials, data of another user of the District’s network or of any of the entities or other networks that are connected to the Internet. This includes, but is not limited to, creating and/or placing a computer virus on the network.
  • Using the network to send anonymous messages or files for incidental use.
  • Revealing the personal address, telephone number or other personal information of oneself or another person.
  • Using the network for other than incidental sending and/or receiving personal messages.
  • Intentionally disrupting network traffic or crashing the network and connected systems.
  • Installing personal software or using personal disks on the District’s computers and/or network without the permission of the Director of Technology.
  • Using the network in a fashion inconsistent with directions from teachers and other staff and generally accepted network etiquette.

Other Technology Issues
Employees should contact students and their parents/guardians through the District communication network computer or phone unless in the case of an emergency or with prior consent of the principal/designee. Twitter accounts may be set up for the purpose of communicating general announcements to students. The Twitter account is not to “follow”  students through their individual Twitter account. Similarly, District employees should not release their personal cell phone number, personal e-mail address, etc. to students or their parents/guardians except with express permission from their supervisor. Texting with a student, without permission of the supervisor and/or parent/guardian, is prohibited except in emergency situations. Employees, who are coaches or sponsors of activities, may create a text list of students and parents in order to communicate more effectively, as long as, the texts go to the students involved in the athletic and/or activity and the athletic director/principal is included in the text address list.

September 19, 2011

August 20, 2012
July 21, 2014

August 20, 2012
July 21, 2014