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501.10 Student Absences – Excused

Regular attendance by students is essential for students to maximize obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students will attend school unless excused by the principal of their attendance center.

Student absences that are approved by the principal are excused absences. Excused absences will count as days in attendance for purposes of the truancy law. These absences include, but are not limited to, (illness, recognized religious observances, deaths in the family, family emergencies, and District-sponsored or approved activities).

Students will make up work missed and receive full credit for missed work completed due to an excused absence. It is the student’s responsibility to work with the student’s teacher to access missed work; the teacher will determine the length of time allowed for completion of missed work.

Students who wish to participate in District-sponsored activities must attend the entire school day of the activity unless the student’s principal has given permission for the student to be absent for some or all of that day.

It is the parent/guardian’s responsibility to notify the student’s attendance center as soon as the parent knows the student will not attend school on a given day. The principal may request evidence or written verification of the reason for the student’s absence.

It is the Superintendent/designee’s responsibility, in conjunction with the principal, to develop administrative regulations regarding this policy. The student/parent handbooks will contain specific information about expectations for attendance.

When a local, state, or national disaster or emergency that impacts the health, safety, and/or well-being of members of the District’s school community has been declared and/or when public health officials avow that there is a public health need, the District may direct a student’s absence from school. These District-directed absences will count as excused and will not trigger disciplinary action, including but not limited to sending of absence letters. In the rare case where a District-directed absence is necessary, the Superintendent/designee will be responsible for communicating relevant information to the parent/guardian and for ensuring that the student is able to access and complete any missed work.

Legal Reference:

Cross Reference:
501.11 Compulsory Attendance
504.06 Student Activities
501.40 Attendance Records
501.13 Truancy-Unexcused

Adopted: August 2, 1982

Reviewed: June 10, 2009
July 16, 2012
May 20, 2013
May 21, 2018
September 21, 2020

Revised: August 3, 2009
July 16, 2012
May 20, 2013
September 21, 2020

R.R1 501.10
General Attendance Regulations

The Student/Parent Handbooks contain specific information regarding absences, including tardies, and reporting times. Generally, the following applies:

  • Students too ill to attend school for any part of the day may not participate, but may attend, any District-sponsored activity on the afternoon or evening of the absence. This includes, but is not limited to, concerts/performances and, athletic practices/competitions. The principal/designee will have final discretion related to student attendance at and/or participation in such events.
  • Health care appointments are to be scheduled outside of the regular school hours whenever possible.
    • Students absent from school for any reason may be required by the school to submit a written explanation or specific reason for their absence, the specific days and times of the absence, verification by the doctor or dentist where appropriate, and a signature of the parent.
  • A student may be required to make up the school work missed for any absence.
  • Students who miss 3 or more consecutive days for illness will be required to provide a doctor’s note for those illnesses or see the school nurse.
  • Students who accumulate 5 days of illness in one semester may be required to provide doctor’s notes or see the school nurse for any future illnesses.

The following procedures shall be followed for excused and/or unexcused absences, unless the threshold for such action was reached in whole or in part because of District-directed absences, as described in Policy 501.10.

After six cumulative absences:

  • The principal/designee may notify the parent/guardian of the number of absences the student has accumulated.
  • The principal/designee may document in that the parent/guardian was notified that the student had six cumulative absences.

After ten cumulative absences:

  • At the principal’s discretion, a letter will be sent via U.S. mail to the parent/guardian, to notify them of the number of absences the student has accumulated.
  • If an attendance letter is sent, the principal/designee will contact the parent/guardian via telephone and/or e-mail using the contact information provided as part of student registration to notify them that letter has been sent regarding their child’s absences.
  • The principal/designee will document in Infinite Campus that the parent/guardian was notified that the student had ten cumulative absences.

After twelve cumulative absences:

  • The principal/designee will send a letter via U.S. mail to the student’s parent/guardian to notify them of the number of absences the student has accumulated
  • The principal/designee will contact the parent/guardian via telephone and/or e-mail using the contact information provided as part of student registration to notify them that a letter has been sent regarding their student’s absences and to explain that a meeting to discuss their student’s absences may be required. This meeting may include the student, parent, principal, guidance counselor, nurse, student advocate, and/or truancy officer and may be conducted via phone, phone visit, or school conference.
  • The principal/designee will develop an attendance contract including a timeline, expectations, reasons for a truancy court referral, and success indicators.
  • The principal/designee will document in Infinite Campus that the parent/guardian was notified that the student had twelve cumulative absences and, if relevant, that an attendance mediation was held.

In extreme or unusual circumstances of student absence, principals/designees may choose to adjust the above procedures.

Attendance Contract form.