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503.03 Fines – Fees – Charges

The district may assess student fines, charges, and/or fees for the materials needed in a course, for overdue school materials, and/or for misuse of district property. The superintendent/designee shall annually inform the board of the dollar amount the district will charge students and/or others for fines, charges, and/or fees. Parents of students meeting specific financial eligibility standards shall be eligible for a waiver fees and/or reduction of student fees based upon district’s review of parent requests. Following unsuccessful collection of unpaid account balances, the district may forward unpaid individual student account balances greater than $150 to outside collections agenc(ies) for action.

The superintendent/designee shall develop administrative regulations regarding this policy.

Legal Reference:
Iowa Code §§ 256.7(20); 279.8; 280.10, .11; 282.6; 285.1; 301.1 (2007).
281 I.A.C. 18.
1994 Op. Att’y Gen. 23.
1990 Op. Att’y Gen. 79.
1982 Op. Att’y Gen. 227.
1980 Op. Att’y Gen. 532.

Cross Reference:
501.51 Homeless Children and Youth
502 Series: Student Behavior and Discipline
503 Series: Student Activities

Adopted:
December 21, 2009

Reviewed:
March 25, 2013
November 20, 2017
April 21, 2022

Revised:
March 25, 2013
November 20, 2017
May 16, 2022

R.R. 1 #503.03

The board recognizes that, while some student fees are appropriate and authorized, students and their families may not have the financial means to pay said fees. The district shall grant full, partial, and/or temporary waivers to students and families as outlined below. Fines and/or charges assessed for damage or loss to district property are not fees and will not be waived.

  • Waivers
    • Full Waivers – the district shall, upon full and accurate completion of the relevant application(s), grant a full waiver of district-charged fees to any student who meets the financial eligibility criteria for free meals under the district’s Nutrition Services program, Family Investment Program, and/or transportation assistance criteria under open enrollment. Students in foster care shall also be eligible for full waivers of district-charged fees.
    • Partial Waivers – the district shall, upon full and accurate completion of the relevant application(s), grant a partial waiver of district-charged fees to any student who meets the financial eligibility criteria for reduced-price meals offered under the district’s Nutrition Services program.
    • Temporary Waivers – the district may, upon full and accurate completion of the relevant application(s), grant a temporary waiver of district-charged fees to a student whose family is facing financial difficulty. Temporary waivers may be applied for at any time and shall not extend beyond the end of the school year in which they are granted without the submission of a new application and new determination of eligibility for a temporary waiver.
  • Application – Parents or students seeking a waiver of district-charged fees shall apply for the requested waiver by fully and accurately completing the relevant district-provided form(s). Applications for waiver may be made at any time, but shall not last beyond the school year in which they are requested without completion of a new eligibility application and a new determination by the district of eligibility for waiver.
  • Confidentiality – The district shall treat any application(s) and documentation required for fee waivers with the level of confidentiality and access applied to other student records.
  • Appeals – A student or parent whose request for a fee waiver is denied may appeal that denial to the superintendent/designee. Such appeal shall be in writing and delivered to the superintendent/designee within ten (10) school days of the denial.  The superintendent/designee shall issue a written response to the appeal within a reasonable period of time; this decision shall be final.
  • Notice – The district shall annually notify parents and students of the availability of waivers by including the below in registration materials:

Students whose families meet the income guidelines for free and/or reduced-price lunch, the Family Investment Program (FIP), and/or transportation assistance under open enrollment, and/or who are in foster care are eligible for a full or partial waiver of district-charged student fees. Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of district-charged student fees. Parents and/or students who believe they may qualify for temporary financial hardship should contact the relevant principal for a waiver form. The waiver may be applied for at any time during the school year but does not carry over from year-to-year and must be completed each year a waiver is sought.

Reviewed:
March 25, 2013
November 20, 2017
April 21, 2022

Revised:
March 25, 2013
November 20, 2017
May 16, 2022