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802.70 Gifts, Donations, Grants, and Bequests

The board believes gifts, donations, grants, and/or bequests to the school district involving money, equipment, and furnishings may be accepted by the District when they will further the interests of the school district. The District encourages gifts, donations, grants, and/or bequests that are not likely to be acquired from public fund expenditures.

Generally, the following will apply when the District accepts gifts:

  1. The Board is solely authorized to accept any monetary donations made to the District.
  2. Equipment contributed to the schools becomes the property of the District and is subject to the same controls and regulations that govern the use of other school-owned property.
  3. Contributions of equipment or services that may involve major costs for installation or maintenance or initial or continuing financial commitments from school funds shall be presented by the Superintendent’s office for Board consideration and approval.
  4. Because of differences in economic resources available to the various schools, and for other reasons, the purchase of equipment on a matching fund basis (part of cost provided by an individual or organization and part by the Board from public funds) are discouraged. Additionally, to ensure equity of opportunity across schools, those making donations are encouraged to collaborate with the Superintendent/designee to identify ways that their contributions may positively impact the maximum number of students across the District.
  5. Individuals or organizations desiring to contribute supplies or equipment will counsel with school officials regarding the acceptability of such contributions in advance of the solicitation of funds or by making budgetary appropriations.
  6. A list of supplies and equipment contributed primarily for school use shall be reported to the Board by the Superintendent’s office at least annually.
  7. Gifts for computer or other technology purchase will be accepted consistent with the technology plan.
  8. Gifts for facilities will be accepted consistent with the facility plan of the District and if necessary will be renovated or built consistent with the required building codes or regulations applicable to education entities.

Employees, Board Directors, and prospective donors are reminded of state law regulating the giving of and/or receipt of gifts by public employees and elected officials. Nothing in this policy should be seen as modifying or overriding those restrictions, as outlined in Policy 400.06: Gifts to Employees, Policy 217.00: Gifts to Board Directors, and Policy 1003.20: Gifts to Unit Personnel.

All gifts, donations, grants, and/or bequests shall be administered in pursuance of the terms of the gift, grant, and/or bequest. Such gifts shall become the property of the District and shall be under the control of the Superintendent and the Board.

Legal References:
Iowa Code ch. 68B (2009)
Iowa Code ¤¤ 279.42; 565.6 (1995)
1972 Op. Att’y Gen. 276.
1970 Op. Att’y Gen. 319.

Cross References:
217.00 Gifts to Board of Directors
400.06 Gifts to Employees
1003.20 Gifts to Unit Personnel

Reviewed: August 18, 2003
April 18, 2011
May 20, 2013
November 20, 2017
September 21, 2020

Revised:
May 20, 2013
November 20, 2017
September 21, 2020

R.R. 802.70
For revenue dollars received from external sources including, but not limited to Polk County and Prairie Meadows Partnership donation, the administration will make a recommendation to the Board for the expenditure of funds. The Board will act on the recommendation at a scheduled Board meeting.

Parent Teacher Organizations (PTO) are encouraged to work in coordination with teachers and administrators for planned giving to the building and to the District. To guide PTOs in determining desirable gifts to the schools, it is suggested that priority lists be developed, reviewed and annually edited. PTOs are further encouraged to collaborate with school and District leaders to identify ways that their support can be maximized to support needs across schools.

It should be understood that it is the responsibility of the Board to spend money raised through school taxes to purchase necessary and needed equipment for the schools, but if money is not available, the PTO may purchase additional gifts. It shall also be understood that final determination of the acceptability of gift shall be made by the Board with attention to the parameters provided in the Board Policy. This favorable action should be requested before the money is raised for the gift. Such items as books, clothing, health items, necessary educational materials for needy children, food for needy children, miscellaneous items of small cost, and recreational items do not need prior Board approval.

The fact that a PTO unit has given a certain gift to one school does not preclude the purchase of such equipment, supplies, or services for other schools by the Board.

Reviewed: August 18, 2003
April 18, 2011
May 20, 2013
November 20, 2017
September 21, 2020

Revised:
May 20, 2013
November 20, 2017
September 21, 2020