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803.50 Approval and Payment for Goods and Services

The board shall authorize the issuance of warrants for payment of claims against the district for goods and services. The board will allow the warrants after the goods and services have been received and accepted, in compliance with board policy, and the board has audited the claims.

The board will approve payment for the bills at the board’s regular board meeting.

The Chief Financial Officer (CFO) is authorized to:

  1. Issue warrants for payments of freight, postage, printing, utilities, and conference registrations or entry fees, claims offering a discount for early payment, and rent upon receipt and verification of proper invoices.
  2. Make payments for salaries pursuant to the terms of the written contracts entered into by the Board of Directors.
  3. Issue warrants, upon approval of the board president, for approved travel expenses and other verified bills when the board is not in session prior to payment of these claims and prior to audit and approval by the board. The CFO/designee shall examine the claims and verified bills.

The board secretary shall determine that the claims presented to the board are in order and are legitimate expenses of the district. It is the responsibility of the secretary to bring the claims to the board for approval.

All bills and salaries for warrants issued prior to audit and approval by the board shall be presented to the board for approval at the first regular meeting thereafter and shall be entered into the record in the regular minutes of the board secretary. The signatures of the board president and board treasurer shall appear on all warrants.

The board president and board secretary may sign warrants by use of a signature plate or rubber stamp. If the board president is unavailable to personally sign warrants, the vice president may sign warrants on behalf of the president.

Legal Reference:
Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930).
Iowa Code §§ 279.8.29.30.36291.12721.2(5).
281 I.A.C. 12.3(1).

Reviewed:
August 18, 2003
March 21, 2011
November 21, 2016
October 21, 2021

Revised:
June 7, 1999
March 21, 2011
November 21, 2016
November 16, 2021