Changes in Work in Excess of $25,000

The superintendent/designee(s) shall not grant a contractor permission to proceed on a “change in work” in excess of $25,000 until the board has approved the change.

The superintendent/designee(s) shall present such requested “changes in work” as “change orders” to the board at the next regular board meeting for consideration. When possible, change orders shall first be presented to the Facilities & Finance Committee for discussion.

Changes in Work of No More Than $25,000

The superintendent/designee(s) shall not grant a contractor permission to proceed on a “change in work” in excess of $25,000 until the board has approved the change. The superintendent/designee(s) may approve “changes in work” without a board vote on approved projects for contractors already engaged in work with the district subject to the following parameters:

• The cost of the change in work is no more than $25,000;
• Waiting for board approval of the change in work would be reasonably likely to result in a delay of the contracted
  project;
• The change in work does not provide facilities not included in the standards for facilities as approved by the board;
• The change in work does not authorize bid alternatives specifically excluded in the award of the original contract;
• The change in work does not extend the contract completion date;
• The change in work does not significantly alter the design and/or extent of facilities provided for in the original
  contract; and/or
• The change in work does not cause accumulated changes to be in excess of the contingency authorized by the
  board for that project

The superintendent/designee(s) shall present such pre-approved “changes in work” as “change orders” to the board at the next regular board meeting. The board shall approve all pre-approved “changes in work” that adhere to the parameters outlined above. When possible, change orders shall be presented to the Facilities & Finance Committee for discussion prior to being presented to the board.

Adopted:
February 7, 2011

Reviewed:
September 10, 2012
October 16, 2017
February 17, 2021

Revised:
September 10, 2012
March 21, 2022