805.30 Student Records
The Superintendent/designee shall cause to have initiated and maintained a complete individual permanent record for each student. The Superintendent/designee shall be responsible for the care and custody of all student records. All student records are to be preserved either in original form, microfilm, a computer scanned image, or electronically.
Types of Records | Length of Time Kept | Method of Recording |
Permanent record (evidence of attendance and educational progress, serves as an official transcript, contains other data for use in planning to meet student needs, and provides data for official school and school district reports, etc.) | Permanently | Electronic |
Cumulative record ( courses taken, scholastic progress, school attendance, physical and health record, experiences, interests, aptitudes, attitudes, abilities, honors, extracurricular activities, part-time employment, and future plans, etc.) | 2 years beyond graduation (or after transferred) | Electronic |
Medicaid Files and Claims | Permanently | Electronic: after 2 years/Paper for 2 years |
Profiles and Grade Books | Permanently | Electronic |
SES Reports | 10 years | Paper |
SPED Counts | 10 years | Paper |
Reviewed:
August 18, 2003
March 22, 2011
December 19, 2016
July 16, 2018
Revised:
August 18, 2003
March 22, 2011
July 16, 2018