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805.30 Student Records

The Superintendent/designee shall cause to have initiated and maintained a complete individual permanent record for each student. The Superintendent/designee shall be responsible for the care and custody of all student records. All student records are to be preserved either in original form, microfilm, a computer scanned image, or electronically.

Types of Records Length of Time Kept Method of Recording
Permanent record (evidence of attendance and educational progress, serves as an official transcript, contains other data for use in planning to meet student needs, and provides data for official school and school district reports, etc.) Permanently Electronic
Cumulative record ( courses taken, scholastic progress, school attendance, physical and health record, experiences, interests, aptitudes, attitudes, abilities, honors, extracurricular activities, part-time employment, and future plans, etc.) 2 years beyond graduation (or after transferred) Electronic
Medicaid Files and Claims Permanently Electronic: after 2 years/Paper for 2 years
Profiles and Grade Books Permanently Electronic
SES Reports 10 years Paper
SPED Counts 10 years Paper

Reviewed:
August 18, 2003
March 22, 2011
December 19, 2016
July 16, 2018

Revised:
August 18, 2003
March 22, 2011
July 16, 2018