• Budgeting Calendar

    The budgeting process for the Ankeny Community School District is truly a year-round endeavor. Each fiscal year, a number of activities take place within the district to gather budget information, develop a sound plan, and then present this information to the Board of Education, and ultimately, the public.

    The calendar below shows the general schedule used by the district to make budgeting decisions. Please note the links to the Board Agendas page of the district website for applicable public discussions and decisions.

Month Activity Responsibility
July Previous year-end close begins. Chief Financial Officer (CFO), Business Office
July Update Board with preliminary financial information CFO, Business Office
July New year line item budget development CFO, Business Office
August Complete previous year end close Business Office
August Distribute approved line item budget to building principals and departments heads Business Office
August Initiate/coordinate student, personnel, program, cost, facility, and economic data Business Office
September Enrollment update CFO
September Develop/approved proposed budget calendar CFO
September Presentation of previous year Certified Annual Financial Report CFO
October Review financial position with Board/Cabinet Cabinet
October Final enrollment numbers CFO
October Project revenue/develop cost and program guidelines for budget areas CFO
October Project staffing salary and benefits costs for budget year CFO, HR, Operations, Teaching & Learning
November Develop/distribute budget preparation materials including Physical Plant and Equipment Levy (PPEL) capital budget request forms to buildings Business Office
November Approve SBRC Request CFO, Board
November Brainstorm program/services changes with Cabinet and Administrative Council CFO
December Begin certified budget process CFO
December Plan and initiate collective bargaining negotiations strategies CFO, HR & Operations
January Continue certified budget process CFO
January Prepare expenditure requests for capital budgets CFO
January Re-estimate revenues CFO
January Receive tax valuations CFO
February Continue certified budget process CFO
February Approve PPEL capital budget expenditure requests School Board
February Re-project staffing salary and benefits costs CFO, HR, Operations
February Make preliminary staffing and program additions / reductions decisions Cabinet
March Review / approve program and staff adjustments with Administrative Council HR, Operations and Teaching & Learning
March Prepare budget document CFO, Business Office
March Line Item budget allocation projections, and appropriate supplementary information / begin with principals CFO, Business Office
March Approve proposed certified budget for publication School Board
April Review and hold public hearings on proposed certified budget for school district School Board
April Open line item budget process for budget year and prepare first-run documentation for building principals Business Office
April Make revisions and approve proposed certified budget as appropriate School Board
May Continually update revenue estimates as new information becomes available from tax assessor, State Legislature, Department of Education, and federal government agencies CFO
May Line item budget due from principals / department heads end-of-month Building Principals, Business Office
June Finalize line item budget iterations and follow-up with building questions. CFO, Business Office