501.10 Student Absences - Excused

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program. Parents and students alike are encouraged to ensure an absence from school is a necessary absence. Students will attend school unless excused by the principal of their attendance center.

Student absences approved by the principal are excused absences. Excused absences will count as days in attendance for purposes of the truancy law. These absences include, but are not limited to, [illness, recognized religious observances, deaths in the family, family emergencies, and District-sponsored or approved activities].

Students whose absences are excused will make up the work missed and receive full credit for the missed school work. It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed; the length of time to complete work will be determined by the teacher.

Students who wish to participate in District-sponsored activities must attend school [the full day] the day of the activity unless permission has been given by the principal for the student to be absent.

It is the responsibility of the parent to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day. The principal may request evidence or written verification of the student's reason for absence.

It is the responsibility of the Superintendent/designee, in conjunction with the principal, to develop administrative regulations regarding this policy. Building handbooks will contain specific information about expectations for attendance.


Legal Reference:
Iowa Code §§ 294.4; 299 (2007).
281 I.A.C. 12.2(4).

Cross Reference:
501.00 Student Attendance
503.00 Student Discipline
504.00 Student Activities
506.00 Student Records

Adopted:
August 2, 1982

Reviewed:
June 10, 2009
July 16, 2012
May 20, 2013

May 21, 2018

Revised:
August 3, 2009
July 16, 2012
May 20, 2013

May 21, 2018

R.R1 501.10
General Attendance Regulations

Elementary and Secondary Handbooks contain specific information regarding absences, including tardies, and reporting times. Generally, the following applies:

  • Students too ill to attend school for any part of the day may not participate, but may attend any District-sponsored activity that afternoon or evening. This includes, but is not limited to concerts/performances, or athletic practices/competitions. Principal/designee will have final discretion.
  • Health care appointments are to be scheduled outside of the regular school hours whenever possible.
  • Students absent from school for any reason may be required by the school to submit a written explanation or specific reason for their absence, the specific days and times of the absence, verification by the doctor or dentist where appropriate, and a signature of the parent.
  • For any absence, that student may be required to make up the time missed from school.
  • Students who miss 3 or more consecutive days for illness will be required to provide a doctor’s note for those illnesses or see the school nurse.
  • Students who accumulate 5 days of illness in one semester may be required to provide doctor’s notes or see the school nurse for any future illnesses.


Procedures to be followed for absences (excused or unexcused)

After six accumulative absences:

  • The principal/designee may make personal contact with the family notifying the parent/guardian of the number of absences the student has accumulated.
  • An entry may be made in Infinite Campus under the Behavior Tab to note that the first contact has been made in regard to the student’s absences.
    • Event Name: Excessive Absence
    • Behavior Resolution: Parent Contact - 6 days

After ten accumulative absences:

  • A letter will be sent home, at principal's discretion upon review of attendance, expressing concern regarding the number of absences the student has accumulated.
  • The letter will be generated by the attendance clerk, signed by the principal, and mailed to the student’s home.
  • The principal/designee will make contact with the parent/guardian to notify them that an attendance letter has been sent regarding their student’s absences.
  • An entry will be made in Infinite Campus under the Behavior Tab to note that contact has been made in regard to the student’s absences.
    • Event Name: Excessive Absence
    • Behavior Resolution: Attendance Letter – 10 day


After twelve accumulative absences:

  • A letter will be sent home expressing concern regarding the number of absences the student has accumulated·
  • The letter will be generated by the attendance clerk, signed by the principal/designee and mailed to the student’s home.
  • The principal/designee will make contact with the parent/guardian to notify them that a letter has been sent regarding their student’s absences and a meeting to discuss their student’s excessive absences may be required. This student support meeting may include the student, parent, principal, guidance counselor, nurse, student advocate, and/or truancy officer.
  • An attendance contract will be developed by the team including a timeline, expectations, reasons for a truancy court referral, and success indicators.
  • An entry will be made in Infinite Campus under the Behavior Tab to note that contact has been made in regard to the student’s absences.
    • Event Name: Excessive Absence
    • Behavior Resolution: Attendance Letter – 12 day
      AND
    • Event Name: Excessive Absence
    • Behavior Resolution: Attendance Mediation


Principal’s designee may include, but not limited to, the school nurse or health associate, counselor, SAM, student & Building support specialist teacher, secretary, student advocate and/or truancy officer. A conference may be by phone, home visit, or a school conference.


In extreme or unusual circumstances of student absence, principals/designees may choose to adjust the above procedures.

Click here for the Attendance Contract form