803.80 Payroll Deductions

Payroll deductions shall be made for federal income tax withholdings, Iowa income tax withholdings, social security, Medicaid and the Iowa Public Employees' Retirement System or other deduction required by contract or law.

In addition, the employer may choose to add payroll deductions at its discretion. Rules and regulations will be developed in accordance with this policy that provide for the addition of payroll deductions.

Cross Reference:

Employee Contract and Handbook

R.R.1 for Policy #803.80

The employer may add payroll deductions through a request of an employee group or at the discretion of administrative personnel. Requests for payroll deductions must be submitted to the Chief Financial Officer.

In determining whether a deduction will be added, the Chief Financial Officer has final discretion to authorize the deduction, but will consider the following:

  • The number of staff requesting a deduction. Generally, the deduction would need at least twenty (20) staff members to be considered. 
  • The administrative time and cost to set up the payroll deduction. 
  • The administrative time and cost to account for the deduction after a creating the deduction in the system.
  • Whether the employer will be held harmless for any errors or mistakes made in the deduction.



August 18, 2003

November 15, 2010
November 16, 2015 
November 15, 2010
November 16, 2015