1. Review the Facilities Use Handbook and Board Policies 1004.40 to ensure an understanding of the requirements and parameters of facilities rental.
2. Complete a Facilities Request Form. The district requires at least a two-week notice to ensure appropriate processing of your request.
3. Work with the Community Engagement Coordinator  to provide necessary documentation, including but not limited to proof of insurance and residency.
4. Complete a Facilities Use Agreement and provide payment. Note that payments are accepted via credit card in person by appointment. If a check is preferred, please inform the CE Coordinator ((515) 965-9604 x54970) so appropriate processes may be implemented.

As described below, the cost to rent a facility depends on the space to be rented, the use of the space, and the classification of the renter. Facilities rentals include BASE FEES and may include SUPPLEMENTAL FEES.

Base Fees
As outlined below and in board policy 1004.40, base fees for use are based upon the prospective renter’s (“Renter’s”) classification (Class A, Class B, or Class C). Renters in all classifications may be assessed a fee for use of additional district resources such as personnel, equipment, and/or furniture.

• Class A: District-Affiliated Groups
  Class A organizations are those that are listed as additional insureds on the district’s insurance and/or use the district as their fiscal agent.
• Class B: Resident Individuals and Organizations
  Class B individuals live within the district’s boundaries. Class B organizations (1) have an official, legal organizational address within the district’s boundaries and/or (2) have both a Facility Use Lease signee who lives within the district’s boundaries and at least 51% of the individuals participating in the event for which the facility is being leased live within the district’s boundaries.
• Class C: Non-Resident Individuals and Organizations
  Class C individuals live outside the boundaries of the Ankeny Community School District. Class C organizations don’t meet either of the conditions for being classified as a Class B organizations.

The district reserves the right to grant exceptions to the above classification structure when, in the superintendent/designee’s discretion, granting such an exception is in the best interest of the district and/or the general public.

The base fees charged by the district for various facilities are outlined in Board Policy 1004.40 and generally include use of the designated space, standard furniture in the rented space during the time of the rental, electricity and HVAC (at district-set temperatures).

Supplemental Fees
The district may charge a fee for the hire of additional personnel and/or the use of equipment or services beyond those included in the base fee for the contracted space. In some instances, the additional hire and/or supplemental equipment fee will be required for the use of a particular space and/or for a particular type of event. The supplemental fees are outlined in Board Policy 1004.40.

To ensure safety and minimize the likelihood of damage to district property, a custodian may be required for set-up, tear-down, and/or custodial support during an event.  Some common scenarios in which the district might require custodial assistance include, but are not necessarily limited to:   

• Set up / tear down of bleachers, athletic equipment, sound systems, audiovisual equipment, and/or unlocking restrooms
• Custodial support during an event, such as when the space being rented is a gym or auditorium where there will be spectators and/or when the event will serve more than 50 people

Some larger-scale athletic equipment (e.g., basketball  hoops, volleyball nets and standards, track and field equipment, and scoreboards) may be available for rent if the district has the equipment available, if the renter is appropriately trained in use of the equipment, and if the renter’s intended use of the equipment is not likely to cause damage to district property.  Potential renters may contact Community Engagement Coordinator with specific questions.