Departments & Resources

Budget Calendar

The budgeting process for the Ankeny Community School District is truly a year-round endeavor. Each fiscal year, a number of activities take place within the District to gather budget information, develop a sound plan, and then present this information to the Board of Education, and ultimately, the public.

The calendar below shows the general schedule used by the District to make budgeting decisions.

Month	Activity	Responsibility
July	Previous year-end close begins Update Board with preliminary financial information New year line-item budget development	Chief Financial Officer and Business Office
August	Complete previous year end close Initiate/coordinate student, personnel, program, cost, facility, and economic data	Business Office
September	Enrollment update Develop approved/proposed budget calendar	Registrar Chief Financial Officer
October	Review financial position with Board of Education/Cabinet Final enrollment numbers Project revenue/develop cost and program guidelines for budget areas Project staffing salary and benefits costs for budget year	Cabinet Registrar Chief Financial Officer Chief Financial Officer and Executive Director of HR
November	Prepare 5-year forecast of Physical Plant and Equipment projects based on facility improvement program Approve SBRC Request Brainstorm program/services changes with Cabinet and Administrative Council Presentation of previous year Annual Comprehensive Financial Report	Operations and Business Office Chief Financial Officer and Board of Education Chief Financial Officer Chief Financial Officer
December	Begin certified budget process Plan and initiate collective bargaining negotiations strategies	Chief Financial Officer Assistant Superintendent of Operations, Chief of Legal Affairs, Executive Director of HR, & Chief Financial Officer
January	Continue certified budget process Prepare expenditure requests for capital budgets Re-estimate revenues Receive tax valuations	Chief Financial Officer
February	Continue certified budget process Approve PPEL capital budget expenditure requests Re-estimate staffing salary and benefits costs Make preliminary staffing and program additions/reductions decisions	Chief Financial Officer Board of Education Chief Financial Officer and Executive Director or HR Cabinet
March	Review/approve program and staff adjustments with Administrative Council Prepare budget document Line-item budget allocation projections, and appropriate supplementary information/begin with principals Approve proposed certified budget for publication	Superintendent, Assistant Superintendent of Academics, Assistant Superintendent of Operations, Executive Director of HR, and Chief Financial Officer Chief Financial Officer Chief Financial Officer and Business Office Board of Education
April	Review and hold public hearings on proposed certified budget for school district Make revisions and approve proposed certified budget as appropriate	Board of Education Board of Education
May	Continually update revenue estimates as new information becomes available from tax assessor, State Legislature, Department of Education, and federal government agencies Line-item budget due from principals/department heads	Chief Financial Officer Building Principals and Business Office
June	Open line-item budget process for budget year and prepare the first run of documentation for the building principals Finalize line-item budget iterations and follow-up with building questions	Business Office Chief Financial Officer and Business Office